Abstract Submission Guidelines


ABSTRACT SUBMISSION FOR ICHAMS 2017 IS NOW CLOSED.

 

All abstracts accepted for to ICHAMS will be published in the official Conference Abstract Book. Abstracts can be published online with BioMed Central (BMC) Proceedings if the delegate signs the appropriate waiver at registration during the conference.

Please read the guidelines below carefully prior to your abstract submission. YOUR ABSTRACT MAY BE REJECTED IMMEDIATELY IF YOU DO NOT FOLLOW THESE GUIDELINES.

 

GENERAL GUIDELINES

Your abstract submission must meet the following criteria for ICHAMS 2017:

  • The lead author (i.e., the individual submitting the abstract and presenting at the conference if the abstract is accepted) has the authority to submit the abstract and has obtained permission from their supervisor (i.e., the corresponding author) and all other authors.
  • Upon abstract submission, the lead author and co-authors agree to all copyright transfer terms.
  • To have your abstract published in BMC Proceedings you must sign a waiver at registration (on the day of the conference) stating that you wish your abstract to published by ICHAMS 2017, that the research is original and has not been published elsewhere in any form, and that all listed authors have agreed to the submission of the abstract (without exception).
    • In order to have your abstract published with BMC Proceedings your data cannot be published with any other conference and/or publication.
    • Please be aware that plagiarism will be checked and will not be tolerated.
  • There is no limit to the number of abstracts that an individual may submit. However, you must register and pay the €50 abstract submission fee for each abstract you submit.
  • The registration fee of €50 must be paid at time of submission via Stripe and is non-refundable. If your abstract is rejected by the judging committee or if you choose not to present your abstract at the conference, you will not receive a refund. You may still, however, attend all conference events as a passive participant at no additional cost.
    • The lead author can request abstract withdrawal by emailing ichamsresearch@rcsi.ie with the subject “Abstract Withdrawal”. Please include the name of the lead author and title of the abstract exactly as they were written on the abstract submission form. If you withdraw your abstract you may still attend the conference as a passive participant at no additional cost.
  • Primary responsibility for compliance with any disclosure or nondisclosure requirements resides solely with researchers.

 

SUBMISSION INFORMATION

All abstracts must be submitted via the submission form, found here.

All submissions must be in English. Only original research will be accepted (case reports and literature reviews are not acceptable). Research must have been completed during an undergraduate degree or as part of a professional degree including medicine, pharmacy, and physiotherapy. Research completed as part of a Masters degree or PhD will not be accepted. All topics in medicine and biomedical sciences are welcome. When submitting please assign your abstract to a category below that best suits your research topic.

Abstract Categories

  • Cardiology/Respirology
  • Gastroenterology/Endocrinology
  • Haematology/Immunology/Infectious Disease
  • Musculoskeletal/Orthopaedics/Dermatology/Physiotherapy
  • Nephrology/Urology
  • Neurology/Psychiatry
  • Obstetrics/Gynaecology/Paediatrics
  • Oncology/Pharmacology
  • Ophthalmology/Otolaryngology
  • Public Health/Epidemiology
  • Surgery/Anaesthesiology

A lead author must be assigned for each abstract submission.

  • This individual is the first author listed in the submission and has the primary responsibility for communications with ICHAMS.
  • This individual is responsible for ensuring that all co-authors and company sponsors approve the submission, publication, and potential presentation.
  • This individual will give the oral or poster presentation if the submission is accepted. The lead author should feel comfortable presenting and answering questions in English.

A corresponding author must be assigned for each abstract submission.

  • This individual is often the final author listed in the submission and is the most senior author or research supervisor.
  • This individual will be listed as the corresponding author in the BMC proceedings abstract publication (provided the lead author requests that the abstract be published and signs the appropriate waiver on the day of the conference).
  • This individual is ultimately responsible for the quality of work including any plagiarism concerns.
  • ICHAMS reserves the right to contact the corresponding author should any concerns about the quality of work be raised.

ABSTRACT LAYOUT

An abstract submission may contain a maximum of 250 words, including: Introduction, Methods, Results, and Discussion (title and author details not included in word count).

Title: Titles must be concise, functional, and informative, but need not be dull. Use simple language. The title of the research work should be clear and contain the necessary information to make classification of the article possible. The title may contain a maximum of 150 characters.

Authors: For every submission there must be a designated lead author (ie. the individual submitting the abstract and attending the conference), co-authors (ie. all authors that contributed to the work), and corresponding author (ie. your supervisor or most senior author). You must provide all of the following details for EACH author:

  • Full names (first name, last name, middle initial if required);
  • Institutional affiliation (department (ie. Department of medicine), institution (ie. University name), city/town, and country)
  • If the abstract is being presented on behalf of a study group or is affiliated with an organization that patronizes the investigation, this should appear in a separate Acknowledgements

The abstract must be laid out according to the following subheadings:

  1. Introduction: Give background information that is useful for introducing your research and that makes clear to the reader why you are asking your research question. The research question or aim of the study: state the question either as a question or as a hypothesis. Use key terms that will re-appear in the answer to the question in your conclusion.
  2. Methods: The study design, including both independent and dependent variables and use of statistics.
  3. Results: Describe the results obtained based on the research or study question and the methods applied.
  4. Discussion: The answer: give a clear summary of the outcome to the research or study question. If important for your research, state some conditions that could have influenced your data. Keep it as short and concise as possible. It is of great importance to state the implication or relevance of your research or study. Do not use words like ‘we intend to study’ or ‘work will be done to prove’, etc.
  • DO NOT include references, tables, or figures in your abstract submission.

 

ASSIGNMENT, NOTIFICATION, AND PRESENTATION

All abstract submissions are reviewed by our judging committee. The top abstracts are selected for oral presentations while the majority of abstracts are selected for poster presentations. If you are not awarded an oral or poster presentation you may still attend all conference events as a passive participant at no additional charge. Notifications of acceptance to ICHAMS 2017 will be sent out at least 45 days in advance of the conference.

It is the responsibility of the lead author to share the notifications with their co-authors.

The presenting authors of abstracts accepted for oral or poster presentations must confirm attendance at the conference and make their own housing arrangements.

At this time there are no bursaries or scholarships available from ICHAMS for conference attendance.

 

THE ONLINE SUBMISSION FORM CAN BE FOUND HERE.

Please note that once your abstract is submitted no additional changes can be made at any time. If you need to make changes you will have to withdraw your abstract and enter a new submission up until the submission deadline.

For any additional questions regarding ICHAMS please visit our FAQ page.