Abstract Submission Guidelines

All abstracts accepted for the inaugural ICHAMS will be published in the official Conference Abstract Book and with online BMC Proceedings. Please read the guidelines below carefully prior to your abstract submission.


The abstract template can be downloaded here. Please use this template for abstract submission.

ICHAMS 2014 Abstract Submission Guidelines


Abstract Categories

  • Cardiology/Respirology
  • Gastroenterology/Endocrinology
  • Haematology/Immunology/Infectious Disease
  • Musculoskeletal/Orthopaedics/Dermatology/Physiotherapy
  • Nephrology/Urology
  • Neurology/Psychiatry
  • Obstetrics/Gynecology/Pediatrics
  • Oncology/Pharmacology
  • Ophthalmology/Otolaryngology
  • Public Health/Epidemiology
  • Surgery/Anesthesiology


General Guidelines

Your abstract submission must meet the following criteria for ICHAMS 2014:

  • Your data have not been and will not be presented at any other conference other than Research Day at RCSI
  • Your data have not been and will not be published in any form until published by ICHAMS in BiomedCentral (BMC). The lead author (i.e., individual submitting the abstract and presenting the abstract if accepted) has the authority to submit the abstract and has obtained permission from their supervisor and all other authors.
  • To have your abstract published in BMC you must sign a waiver stating that you wish your abstract to published by ICHAMS 2014, that the research is original and has not been published in any form, and that all listed authors have agreed to the submission of the abstract (without exception).


Submission Information

All abstracts must be submitted via email to ICHAMS_abstracts@rcsi.ie after you have registered for the conference.


Lead Author: A lead author must be assigned for each abstract submission.

  • This individual is the first author listed in the submission and has the primary responsibility for communications with ICHAMS
  • This individual is responsible for ensuring that all co-authors and company sponsors approve the submission, publication, and potential presentation.
  • This individual will give the oral or poster presentation if the submission is accepted. The lead author should feel comfortable presenting and answering questions in English.

An abstract submission may contain a maximum of 400 words, including: Authors/Institutions, Title, Body (Background, Methods, Results, Conclusion, References), Figures, and Tables.

Please use the abstract template found online (http://ichams.org/wp-content/uploads/2014/03/ICHAMS-2014-Abstract-Template1.docx) when submitting your abstract. Abstracts submitted in another format will be returned to you for appropriate formatting.
There is no limit to the number of abstracts that an individual may submit. However, you must register for each abstract you submit.
The registration fee of €75 must be paid at time of submission via PayPal. If you choose to withdraw from the conference ICHAMS will retain €50 as a non-refundable processing fee.
Upon abstract submission, the lead author and co-authors agree to all copyright transfer terms
Primary responsibility for compliance with any disclosure or nondisclosure requirements resides solely with researchers
Changes: It is important that the lead author checks the abstract data carefully before submission. For submitted abstracts needing minimal changes through October 10, 2014, the lead author can email ICHAMS_abstracts@rcsi.ie with the abstract number in the subject line and the lead author’s name in the message body for a change fee of 30. After October 10, no changes will be allowed, including author updates. If accepted for presentation/publication, your abstract will be printed as it was submitted with any changes as of October 10 (this includes abstracts submitted to BMC)
Withdrawals: The lead author can request abstract withdrawal through October 10, 2014 by emailing ICHAMS_abstracts@rcsi.ie. Please note the abstract number in the email subject line and the lead author’s name in the email body. The €50 processing fee is nonrefundable. After October 10, withdrawal requests will be accepted on a case-by-case basis, but the abstract may still appear in meeting publications.


Assignment, Notification & Presentation

All abstract submissions are reviewed by our scientific committee. Abstracts to be considered for Oral Presentation must be submitted by September 5, 2014. Abstracts to be considered for Poster Presentation must be submitted by September 26, 2014. If you submit an abstract but are not awarded an Oral Presentation you may be granted a Poster Presentation. Notifications of acceptance to ICHAMS 2014 will be sent out within 3 weeks of these deadlines.

Accepted abstracts will be assigned to one of the following:

  • Oral Session A
  • Oral Session B
  • Oral Session C
  • Poster Session A
  • Poster Session B

It is the responsibility of the lead author to share the notifications with their co-authors.

The presenting authors of abstracts accepted for oral or poster presentations must register for the Conference (fees apply) and make their own housing reservations.


(Please note that early registration closes on September 11, 2014.)

Abstracts should contain the following subheadings:

1. Title

Titles must be concise, functional & informative, but need not be dull. Use simple language.  The title of the research work should be clear and contain the necessary information to make classification of the article possible.  No more than 150 characters.

2. Authors

Names of author and co-author(s); Institutional affiliation with the author and co-author(s) (medical faculty and country) or affiliation with the organization that patronizes the investigation

3. Introduction

Give background information that is useful for introducing your research and that makes clear to the reader why you are asking your research question.  The research question or aim of the study: state the question either as a question or as a hypothesis. Use key terms that will re-appear in the answer to the question in your conclusion.

4. Methods

The study design, including both independent and dependent variables and use of statistics.

5. Results

Describe the results obtained based on the research or study question and the methods applied.

6. Conclusion

The answer: give a clear summary of the outcome to the research or study question. Discussion: only if important for your research, state some conditions that could have influenced your data. Keep it as short and concise as possible.
Implication: it is of great importance to state the implication or relevance of your research or study. Do not use words like ‘we intend to study’ or ‘work will be done to prove ..’ etc.

7. References

You may cite references throughout your text, these should be included in suare brackets [1] and be detailled in the following format in the section references: 1. Lastname A, Lastname B, Lastname C: Title of journal article. Journal Medline abbreviation Year, vol:first page-last page. Please note that references are not included in the word count.