Presentation Guidelines


All poster and oral presenters will receive feedback on their work from staff judges.

 

Poster Presentation Guidelines

Poster session assignment:

If your abstract is accepted for poster presentation, you will be assigned to one of four poster sessions taking place at the conference:

 

Poster Session A – Friday February 16, 14:30-16:00

Poster Session B – Saturday February 17, 8:30-10:00

Poster Session C – Saturday February 17, 13:00-14:30

 

You must be registered for the conference prior to your poster session.

Registration times are:

 

Registration 1 – Thursday February 15, 16:00-18:00

Registration 2 – Friday February 16, 08:00-16:00

Registration 3 – Saturday February 17, 08:00-11:00

 

Once you register, you will be given instructions for where and how to hang your poster. You must leave your poster hanging from the time you register until 16:30 on Saturday February 17.

 

Poster presentation:

During your assigned poster session, you will have to stand by your poster for the full hour. You should discuss your research with anyone walking by. You will be introduced to two judges during your session. You will present your poster for 3 minutes and there will be 2 minutes for questions.

 

There are prizes available for the top 3 poster presentations. The judging criteria will include the quality of your research, your presentation skills, and the design of your poster.

Creating your poster:

Software: We recommend using Microsoft PowerPoint to create your poster. To ensure the correct size, click ‘File’, ‘Page setup’ and adjust your ‘Width’ and ‘Height’ parameters as described below

Size: A0 (841 mm x 1189 mm) – please orient posters vertically.

Language: Posters must be written entirely in English

Text:

  • Font: Arial font recommended
  • Font size: recommended font sizes

o Title – 85 pt

o Authors – 56 pt

o Headings – 36 pt

o Body text – 24 pt

o Captions on any figures/tables – 18 pt

  • Use bullet points: makes the text easier to read than full paragraphs

 

Layout and content:

  • Most posters are read left to right and top to bottom
  • Make sure your layout is easy to follow and judges come away with a clear understanding of the main takeaways from your poster
  • Include your Title, Authors, and Affiliations at the top of the poster
  • You may use some or all of the following headings for your poster (*mandatory sections):

o Background

o *Introduction

o *Methods and Materials

o *Results

o Tables and Figures

o *Discussion

o Conclusion

o Limitations

o Impact

o Acknowledgements

o *References (ensure to cite any relevant literature used in your background, introduction, and discussion)

 

Tables and figures:

  • It is recommended to use original tables and figures only

o If you must use a figure that has been published previously, please ensure it is referenced properly

o Do not include pictures saved from the internet

o Use photos that are 300 dpi or above

  • You should showcase the visual components of your research and make sure that they are well described
  • The more visually interesting your poster is, the more likely people are to stop by and have a closer look
  • When you present your poster you can use your tables and figures to help guide your presentation
  • Ensure you include titles for your figures and tables

o Table titles are placed above the table

o Figure titles are placed below the figure

 

For additional guidance on how to prepare a scientific poster, you should refer to http://www.writing.engr.psu.edu/posters.html or any other online resources.

 

 

Oral Presentation Guidelines

Oral session assignment:

If your abstract is accepted for oral presentation, you will be assigned to one

of four oral sessions taking place at the conference:

 

Oral Session A – Friday February 16, 10:00-11:00

Oral Session B – Friday February 16, 11:30-12:30

Oral Session C – Saturday February 17, 10:00-11:00

Oral Session D – Saturday February 17, 15:30-16:30

 

You must be registered for the conference at least 3 hours prior to your oral session.

Registration times are:

 

Registration 1 – Thursday February 15, 16:00-18:00

Registration 2 – Friday February 16, 08:00-16:00

Registration 3 – Saturday February 17, 08:00-11:00

 

Once you register you will be given instructions for where to load your presentation.

 

Oral presentation:

During your assigned oral session, you will be asked to present a 10 minute presentation. There will be 5 minutes for questions from the judges, following your presentation.

 

There are prizes available for the top 3 oral presentations. The judging criteria will include the quality of your research, your presentation skills, and the design of your presentation.

 

Software: The presentation should be created in Microsoft Office PowerPoint (our computers do not support Keynote presentations)

Language: The presentation must be written and spoken entirely in English

Presentation Structure: (suggested sections)

o Background

o Introduction

o Methods

o Results

o Tables and Figures (include titles above tables and below figures)

o Discussion

o Limitations

o Conclusion

 

Tips:

  • Keep your presentation clear and to the point
  • Recommended length is one slide per minute of presentation time
  • Keep the text to a minimum on your slides, this is the time to highlight the visual aspects of your research
  • Be prepared to answer questions after your presentation